Whether you live in Spain or abroad, there are tools that make your interactions with Spanish institutions simpler and more efficient.
Moving from paper to digital
In the past, managing a procedure with any public body meant going in person, authorizing someone for a specific process, or issuing a general power of attorney before a notary, including full powers to act before any authority and in any kind of proceeding.
But as society evolves and digital environments become the norm, public authorities at all levels — national, regional, and local — have opened the door to online procedures. More and more services are available electronically. These include submitting applications, providing documentation, receiving notifications, decisions, and even filing appeals — all from your computer.
Some procedures are “open”, meaning they don’t require the applicant’s identity. But most — especially those involving personal rights or sensitive data — do.
Do traditional powers of attorney still work?
Yes, absolutely. We’re not replacing them — we’re simply adding new tools. The digital certificate is an additional option that coexists with traditional powers, and each person can choose what suits them best.
What’s new?
What’s new is that for online procedures, your identity can be verified with what is known as a digital certificate.
What is a digital certificate, and what is it for?
A digital certificate is a computer file that allows you to safely identify yourself online before any Spanish public administration. It’s valid for residents and non-residents alike, as long as you have either a NIE or a NIF issued by the Spanish Tax Agency (AEAT).
As more and more services become digital, the certificate is becoming an essential tool. It saves time, travel, and long waits. It allows you to check the progress of a file, upload documents, receive notifications, and track resolutions — all in real time. And all you need is a computer.
How can I get a digital certificate?
You (or someone you’ve authorized) must go in person to a certifying authority authorized to issue digital certificates. These authorities validate that you are who you claim to be, and issue a file that confirms your identity in online actions and digital signatures.
These certificates are valid for a limited time, usually two years. Renewing is quick and easy if done before expiration.
What if I can’t or don’t want to get a digital certificate?
No problem. In that case, you can grant a notarized power of attorney to a lawyer who will represent you and act on your behalf — either in Spain or from your country of residence.
By law, lawyers in Spain must interact with public institutions digitally. That means we’ll use our own certificate along with the power of attorney to complete any procedure you need.
What’s the best solution for you?
Whatever your situation, we help you manage any process with Spanish authorities. Whether with a digital certificate, a power of attorney, or both — we’ll guide you and act in your best interest.
Need help getting started?
Contact us today. No commitment required.
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